Workspace link only
Candidates apply through your organisation's workspace link — not the main login page or internal support host.
From applicationto roster in one flow.
Share a public link, collect compliance details in an eight-step form, and approve candidates straight onto your crew roster.
Public application linkEight-step candidate formAdmin review inboxApprove to roster
Share your workspace link
Copy the public onboarding link from your dashboard and send it to candidates.
Candidate submits application
Alex Rivera completes the eight-tab form — personal details through final declaration.
Approve onto the roster
You review, approve, and Crewtic sends a password setup email to join the team.
One link for every candidate
Copy your workspace onboarding link from the dashboard and share it by email, SMS, or job posting — candidates apply without an account.
Copy from your dashboard
The onboarding link banner appears on your Applications inbox — one click to copy and share with candidates.
No login required to apply
Candidates fill in the form without an account. They receive access only after you approve their application.
Link appears on Applications inbox and Crew Directory views
Eight steps, one complete application
Candidates move through personal details, licences, compliance, medical questions, and a final declaration — all before they ever sign in.
Your medical questions, your organisation
Admins configure the health questions candidates answer on the public form — add, reorder, require answers, and track version history.
Every application in one inbox
Filter by Pending, Approved, or Rejected. Search by name or email, export the list, and take action from the table or detail view.
Review every detail before you decide
Open any application to walk through the same tabs the candidate completed — edit fields, check the timeline, then approve or reject.
View every section
Open the same eight tabs the candidate filled in — plus a timeline of status changes.
Edit before deciding
Correct vetting details or contact information before you approve or reject.
Approve or reject
Approve sends a password setup email. Reject keeps the record in your inbox for audit.
Approve once, they join the team
No automatic roster access — you stay in control. Approve when you are ready and Crewtic handles the password setup email.
1
Candidate submits
The application lands in your inbox with Pending status — ready for review.
2
You review and approve
Check every tab, edit if needed, then approve when you are satisfied.
3
Password email and roster
Crewtic sends a password setup email. Once complete, they appear on your crew roster.
Roster and applications, same hub
Employee Onboarding feeds the Applications tab in Crew Directory. Approved candidates join the Users tab — or skip the form entirely with Add Member.
Crew Directory
Users tab
Your active roster — members who can be scheduled, paid, and assigned to sites.
- Add Member creates a profile directly — no application required
- Five-tab member form for manual hires
- Export roster to CSV, Excel, or PDF
Crew Directory
Applications tab
Onboarding inbox — candidate submissions from your public link awaiting review.
- Pending, approved, and rejected filters
- Same export and search as the roster view
- Public link banner on both tabs
Hire today, schedule tomorrow
Onboarding is the first step — crew data flows into documents, sites, and shift templates once someone is on your roster.
Crew Directory
Approved applicants join your roster — manage profiles, regions, positions, and the Applications tab in one hub.
Documents
Collect compliance files after hire — licences, contracts, and certificates linked to each crew member.
Clients & Locations
Assign new hires to sites, regions, and positions once they are on your roster.
Shift Templates
Recurring shift patterns — schedule approved crew onto sites weeks ahead.
Questions about onboarding?
Straight answers on your public link, what candidates fill in, and how applications become roster members.