4
Pending verification
Review uploads and verify or reject.
Open pending queue →
Employee document compliance.Upload, verify, track expiry.
Collect, store, and track employee documents with expiry alerts, verification queues, and role-based access — documents follow your crew, not a shared folder.
Upload & assignExpiry alertsRole-based access
Crewtic Documents
Compliance hub
Search documentsUpload
Document
Assignee
Status
Sarah K. · Passport
Sarah K.
Verified
Alex M. · Visa
Alex M.
Pending
James T. · License
James T.
Expired
Mia R. · Contract
Unassigned
Pending
24 documents · 4 pending · 3 expiredExport CSV →
7
Document types supported
3
Verification statuses
99.7%
Document compliance rate
0
Missed renewals with alerts
Documents stay linked to each crew member — see Crew Scheduling
Actions required, surfaced automatically
Dashboard alerts mirror what admins see every day — pending verification, expired documents, and unassigned uploads.
3
Expired documents
Past expiry — open each document to renew or replace.
View expired by type →
2
Unassigned
Assign an employee to each document.
Review unassigned →
Every document type your team needs
Right-to-work, licensing, contracts, and KYC — organised in one compliance archive.
Expiring soon
Passport
Right-to-work identity
Valid
ID card
National identification
Expired
Visa
Work authorisation
Valid
Work permit
Employment eligibility
Expiring soon
License
Driving & professional certs
Contract
Employment agreements
Other
KYC and custom files
Control who sees every document
Private, organisation-wide, or specific people — visibility stays with the file, not a shared drive.
Private
Only admins and the assigned employee can view the document.
Can view
- Admins
- Assigned employee
Everyone
All organisation members with document access can view the file.
Can view
- Admins
- Managers
- Assigned employee
Specific people
Choose exactly who can see each document — ideal for sensitive records.
Can view
- Admins
- Selected managers
- Assigned employee
Built for compliance teams
Upload, verify, assign, and export — without spreadsheets or shared folders.
Drag-and-drop upload
Upload files from the documents hub or during crew onboarding — with name, type, dates, and notes in one drawer.
Verification queue
Every upload starts as pending. Admins verify or reject before documents count as compliant.
Expiry tracking
Set expiry dates on upload. Dashboard alerts group expired documents by type so nothing slips through.
Crew assignment
Link documents to employees. Filter unassigned uploads and open each crew member's document history.
Visibility controls
Set each document to private, everyone, or specific people — role-based access for security and care sectors.
Export for audits
Download document lists as CSV or Excel — name, type, status, dates, visibility, and expiry in one file.
Collect, verify, assign, renew
The compliance loop your admins run every week — surfaced in one workflow.
1
Collect
Upload during crew onboarding or bulk-add from the documents hub. Drag-and-drop with metadata in one step.
2
Verify
Review pending uploads and mark verified or rejected. Only verified documents count toward compliance.
3
Assign
Link each document to an employee. Unassigned files surface in dashboard alerts until resolved.
4
Renew
Expiry alerts group documents by type. Replace or renew before right-to-work or licensing lapses.
Crewtic · Document drawer
Upload document
Drop file here or browse
PDF, JPG, PNG up to 10MB
Type: Passport
Expiry: 14 Aug 2027
Compliance across your workforce platform
Documents connect to crew onboarding, scheduling, and reporting — so compliance stays tied to the people on your rosters.
Crew Scheduling
Keep right-to-work and licensing current before shifts publish.
Crew onboarding
Upload passports, visas, and contracts during member setup.
Reports
Export compliance data for audits and client reviews.
Questions about documents?
Straight answers on uploads, verification, expiry alerts, access, and plans.